THE CAPTAINS GOLF COURSE
18 HOLE WOMEN'S ASSOCIATION
18 HOLE WOMEN'S ASSOCIATION
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By-Laws
CAPTAINS GOLF COURSE
18-HOLE WOMEN’S ASSOCIATION BY-LAWS
ARTICLE I. NAME: This group shall be called THE CAPTAINS GOLF COURSE 18-HOLE WOMEN’S ASSOCIATION.
ARTICLE II. OBJECT: The purpose is to meet for weekly golf tournaments and other related activities.
ARTICLE III. MEMBERSHIP:
1. Any adult female who is an Annual Fee Player at the Captains Golf Course, and has a current (less than one year old) GHIN index equating to a 36 handicap on the Port course at the Captains Golf Course is eligible for membership. Members must pay GHIN fees to the Captains Golf Course and have their handicap data filed in the Captains Golf Course computer system.
2. Any woman who was a member prior to December 31, 1989, and has not allowed her membership to lapse, shall be eligible to continue her membership, regardless of her handicap.
3. To maintain membership in the Association, a member must play a minimum of six (6) weekly tournaments. An exemption from this rule may be granted a member by a majority vote of the Executive board.
4. To maintain membership, a member must serve as an officer or on a committee at least once every two (2) years. Those members 80 or over who choose not to volunteer must notify the 1st Vice President in writing.
5. Annual dues are payable February 15 each year or upon joining the association during the golf season.
6. An 18-Hole member may not belong to the 9-Hole Association during the same year
ARTICLE IV. OFFICERS: The officers of the Association shall be a president, a first vice-president, a second vice-president, a secretary, and a treasurer. The officers shall serve for two years beginning January 1. Incoming and outgoing officers shall share duties between October 1 and December 31. Only the secretary and treasurer may serve for more than two (2) consecutive years.
ARTICLE V. DUTIES OF OFFICERS:
· PRESIDENT: The president shall preside at all meetings of the Executive board and all general meetings. She shall appoint the chairwomen for all standing committees and serve as assistant treasurer.
· VICE PRESIDENT: The vice president shall act in place of the president and she shall assist the president whenever necessary.
· SECRETARY: The secretary shall be responsible for recording all meetings and preparing all association correspondence. Copies of the secretary’s minutes shall be given to the golf commission.
· TREASURER: The treasurer shall collect all dues and keep complete records of all expenditures approved by the Executive board. She shall report monthly to the Executive board.
ARTICLE VI. COMMITTEES:
1. Committees shall consist of the following: tournament, membership, prizes, publicity, rules, special events/social, sunshine, and any other committees as the president may decide.
2. A committee may be eliminated by a majority vote of the Executive board.
ARTICLE VII. EXECUTIVE BOARD:
1. The Executive board shall consist of the officers of the association, the member-at-large (who will be the outgoing president), the committee chairwomen, and a representative to the golf commission.
2. The Executive board shall meet at least once each month from April through October. A representative from the Captains Golf Course 9-Hole Association shall be invited to attend these meetings.
ARTICLE VIII. ELECTION OF OFFICERS: The president shall appoint a nominating committee, consisting of three members to prepare a slate of officers to be presented at the general meeting. At this time, nominations may be made from the floor. If there is only one nominee for each office, election of officers by acclamation shall take place at this meeting. If there are nominations from the floor, the president shall appoint a member to conduct a written ballot.
ARTICLE IX. ELIGIBILILTY FOR TOURNAMENTS:
1. Any member of good standing in the association is eligible to play in the weekly tournaments. To remain in good standing, a member must conduct herself in a manner acceptable to the association.
2. To be eligible to play in a major tournament (such as Member/Guest, Member/Member, or Association Championship), a member must have played in at least two (2) weekly tournaments in the current season. (An exception to this rule may be made by the executive board if a major tournament is to be held in the spring or early summer.)
3. A guest at the Member/Guest Tournament must be a woman with a current GHIN handicap and not be a current member of the Captains Golf Course 18-Hole Women’s Association.
ARTICLE X. FISCAL YEAR: The fiscal year of the association shall be January 1 through December 1.
ARTICLE XI. AMENDMENT OF BY-LAWS: These by-laws may be amended at any general meeting of the association or by written ballot. An amendment may be passed by a majority vote of the members, provided that the amendment has been previously submitted in writing to all members of the association.
November 1996
Effective January 1, 1997, Amended October 1997, August 1999, August 2000,
August 2003, August 2004, August 2008
18-HOLE WOMEN’S ASSOCIATION BY-LAWS
ARTICLE I. NAME: This group shall be called THE CAPTAINS GOLF COURSE 18-HOLE WOMEN’S ASSOCIATION.
ARTICLE II. OBJECT: The purpose is to meet for weekly golf tournaments and other related activities.
ARTICLE III. MEMBERSHIP:
1. Any adult female who is an Annual Fee Player at the Captains Golf Course, and has a current (less than one year old) GHIN index equating to a 36 handicap on the Port course at the Captains Golf Course is eligible for membership. Members must pay GHIN fees to the Captains Golf Course and have their handicap data filed in the Captains Golf Course computer system.
2. Any woman who was a member prior to December 31, 1989, and has not allowed her membership to lapse, shall be eligible to continue her membership, regardless of her handicap.
3. To maintain membership in the Association, a member must play a minimum of six (6) weekly tournaments. An exemption from this rule may be granted a member by a majority vote of the Executive board.
4. To maintain membership, a member must serve as an officer or on a committee at least once every two (2) years. Those members 80 or over who choose not to volunteer must notify the 1st Vice President in writing.
5. Annual dues are payable February 15 each year or upon joining the association during the golf season.
6. An 18-Hole member may not belong to the 9-Hole Association during the same year
ARTICLE IV. OFFICERS: The officers of the Association shall be a president, a first vice-president, a second vice-president, a secretary, and a treasurer. The officers shall serve for two years beginning January 1. Incoming and outgoing officers shall share duties between October 1 and December 31. Only the secretary and treasurer may serve for more than two (2) consecutive years.
ARTICLE V. DUTIES OF OFFICERS:
· PRESIDENT: The president shall preside at all meetings of the Executive board and all general meetings. She shall appoint the chairwomen for all standing committees and serve as assistant treasurer.
· VICE PRESIDENT: The vice president shall act in place of the president and she shall assist the president whenever necessary.
· SECRETARY: The secretary shall be responsible for recording all meetings and preparing all association correspondence. Copies of the secretary’s minutes shall be given to the golf commission.
· TREASURER: The treasurer shall collect all dues and keep complete records of all expenditures approved by the Executive board. She shall report monthly to the Executive board.
ARTICLE VI. COMMITTEES:
1. Committees shall consist of the following: tournament, membership, prizes, publicity, rules, special events/social, sunshine, and any other committees as the president may decide.
2. A committee may be eliminated by a majority vote of the Executive board.
ARTICLE VII. EXECUTIVE BOARD:
1. The Executive board shall consist of the officers of the association, the member-at-large (who will be the outgoing president), the committee chairwomen, and a representative to the golf commission.
2. The Executive board shall meet at least once each month from April through October. A representative from the Captains Golf Course 9-Hole Association shall be invited to attend these meetings.
ARTICLE VIII. ELECTION OF OFFICERS: The president shall appoint a nominating committee, consisting of three members to prepare a slate of officers to be presented at the general meeting. At this time, nominations may be made from the floor. If there is only one nominee for each office, election of officers by acclamation shall take place at this meeting. If there are nominations from the floor, the president shall appoint a member to conduct a written ballot.
ARTICLE IX. ELIGIBILILTY FOR TOURNAMENTS:
1. Any member of good standing in the association is eligible to play in the weekly tournaments. To remain in good standing, a member must conduct herself in a manner acceptable to the association.
2. To be eligible to play in a major tournament (such as Member/Guest, Member/Member, or Association Championship), a member must have played in at least two (2) weekly tournaments in the current season. (An exception to this rule may be made by the executive board if a major tournament is to be held in the spring or early summer.)
3. A guest at the Member/Guest Tournament must be a woman with a current GHIN handicap and not be a current member of the Captains Golf Course 18-Hole Women’s Association.
ARTICLE X. FISCAL YEAR: The fiscal year of the association shall be January 1 through December 1.
ARTICLE XI. AMENDMENT OF BY-LAWS: These by-laws may be amended at any general meeting of the association or by written ballot. An amendment may be passed by a majority vote of the members, provided that the amendment has been previously submitted in writing to all members of the association.
November 1996
Effective January 1, 1997, Amended October 1997, August 1999, August 2000,
August 2003, August 2004, August 2008